Email is not only one of the most important ways of communicating, it is also one of the largest and most valuable information resources of our time. A lot of information required in day-to-day business is saved in the form of emails.
There is also legal significance to the emails. Like paper documents, they are subject to legal requirements in many countries and must be stored in a tamper-proof manner and be located again at a moment’s notice. What’s more, emails can be used to protect the company in the event of legal disputes.
Only those who are able to manage emails efficiently can truly consider themselves ready for the future.
Email archiving offers many legal, technical, and financial advantages:
Meet a growing number of regulations on email compliance, eDiscovery, and other legislation
Protection against data loss
Reduce the workload of mail servers and eliminate PST files
Lower storage requirements
Simplify backup and restore
Fast search for all users increases productivity
Fast Search for All Users Increases Productivity
Emails are an important and very extensive knowledge resource. ManagedArchiveService enables all users to access their emails easily and extremely fast, increasing productivity within the company.
One-Click Restore for All Users
Users can restore emails from the archive with a single mouse-click. The administrator no longer has to go through the time-consuming process of recovering them from the backup.
Centralization of Distributed Emails
Emails are often distributed across various mail servers, the computers of different users, or external service providers. MailStore Server enables all email of the company to be stored in a central location and searched.
Legal Safeguard for Email Compliance
Legislation in many countries has been amended to include email along with written or printed data in legal retention regulations. The inability to produce an email trail when needed (e.g., evidence in a court case), could result in fines, court sanctions and loss of credibility. With ManagedArchiveService, all corporate email is stored safely in a tamper-proof environment and accessible within minutes. This makes it easier for your company to find valuable internal data, defend itself in a court of law, or simply prove compliance with applicable regulations.
Total Protection against Data Loss
Emails can be lost due to technical errors, such as corrupt PST files, or deleted intentionally or accidentally by users. Users often delete all their mailboxes upon leaving a company. ManagedArchiveService can eliminate such risks completely.
Reduce the Workload of Email Servers and Lower IT Costs
The continuously growing volume of emails is a challenge, particularly in larger companies. Rising storage requirements and increasingly complex backup and restore processes place an enormous strain on IT departments and their budgets. It is possible to avoid this trend over the long term by storing emails in ManagedArchiveService.